Minimum expectations of Pipitea whānau are as follows:
Attendance at working bees
Pipitea has about three working bees per year, on a weekend morning from about 9am to 1pm. A representative from each whānau is expected to attend every working bee and non-attendance will result in a request for a $50 donation to cover the costs of jobs not completed.
Attendance at the AGM
Pipitea has an annual general meeting (AGM) in approximately July of each year, held on a weekday evening. It is an important opportunity for the Management Committee to share with whānau the positives, as well as any challenges, that Pipitea faces. Attendance from each whānau is expected.
Participation in the Management Committee
The Management Committee is the governance of Pipitea. A representative from each whānau must attend at least one committee meeting per year. Meetings are held during the evening once per month, with a variety of in-person and online meetings throughout the year. All whānau are encouraged to also join the Management Committee – without members, Pipitea is unable to run, so we rely heavily on active and involved parents to get engaged in the committee.
Attendance at kaiako-whānau hui
There are two kaiako-whānau hui per year held during Pipitea’s opening hours. These are an opportunity to talk to key kaiako about progress and aspirations. Whānau are asked to complete a form about strengths, dispositions etc. prior to each hui.
Engagement in fundraising activities
As a small parent-kaiako cooperative, we rely on fundraising to help provide additional financing for capital purchases and upgrading. Whānau are expected to support annual fundraising targets (eg, selling raffle or pub quiz tickets, soliciting raffle prizes from local businesses, supporting Entertainment Card sales etc.).
Other participation on request
From time to time we need other whānau help. This can range from coming in on a Saturday to help spread new sand or bark in the play area, attending excursions as a parent helper, donating materials for craft activities or dressing up as Santa for the Christmas party. As a small parent-kaiako cooperative, this type of enthusiastic engagement is critical for the success of our centre.
On a practical basis, whānau must also provide nappies for their tamaiti (as required, either disposable or reusable), formula/breast milk bottles (as required), and several (labelled) changes of clothes to be kept at the centre.